SCHEDULING

Scheduling that just works

AI builds your schedule in seconds, balancing occupancy forecast, labor law and employee preferences. You just review and approve. From there, it stays live, updated and adapted on its own.

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hotel.klarvy.ai/schedule

WEEK 17 · APRIL 22-28

Front Office · The Benvenuto

PUBLISHED 96.4% forecast

Employee	Mon	Tue	Wed	Thu	Fri	Sat	Sun	Total
RA Roni Alon	07-15	07-15	OFF	15-23	07-15	OFF	07-15	40h
YC Yael Cohen	15-23	15-23	15-23	OFF	15-23	23-07	OFF	40h
DM Danny Mizrahi	OFF	23-07	23-07	23-07	OFF	23-07	23-07	40h
MP Michal Peretz	07-15	OFF	07-15	07-15	15-23	15-23	OFF	40h
DL Daniel Levy	07-15	07-15	07-15	OFF	15-23	15-23	15-23	40h

Morning 07-15

Afternoon 15-23

Night 23-07

Off

Built by AI in 14s · 0 conflicts

SCHEDULING AI

Your next schedule is ready in minutes

Klarvy knows your forecast for next week, who your people are, who's available when, and what the rules are. In under 15 seconds it builds a balanced schedule across every department. You just review and approve.

Full week schedule in 15 seconds instead of 6 hours
Occupancy forecast pulled from your PMS, automatically
0 conflicts, AI never proposes a forbidden shift
Continuous learning, AI improves with every schedule you approve

AI BUILDING WEEK 18 SCHEDULE

6h

14s

1,500× faster

Forecast pulled from PMS

87% expected occupancy · 142h needed

Constraints loaded

Labor law · preferences · certifications

Optimization complete

14 employees · 5 departments · 21 shifts

Ready for review

0 conflicts · 96% match preferences

●

CONSTRAINTS · ALWAYS RESPECTED

Labor law · max 45h / week

all employees

Min 36h rest between shifts

enforced

Pool lifeguard certified only

3 employees

Roni unavailable Tuesdays

preference

Yael max 4 night shifts / month

preference

Min 2 senior staff per shift

F&B rule

42 active constraints 100% respected

RULES & PREFERENCES

Every rule, every preference, always respected

Hospitality labor agreements, collective bargaining rules, weekly rest, professional certifications, and personal preferences for every employee. All in one engine that builds a schedule that won't create problems, not even at the edges.

Hospitality industry agreements built into the system
Never schedule someone whose certification has expired
Personal preferences, available days, shift types
Custom rules per department and per role

LIVE SCHEDULE

Real-time changes, no chaos

Employee out sick? Occupancy spiked Thursday? VIP just booked the suite last minute? AI suggests the right replacement automatically, notifies the right person on their phone, and the moment they accept, the schedule updates.

One-tap swaps, employee request, manager approval, automatic update
Emergency coverage, AI suggests 3 replacements in 30 seconds
Push notifications only to those who are relevant, not spam to everyone
Full change history, who changed what and when
Connected to time clock and payroll

SHIFT SWAP REQUEST

PENDING

RA

Roni Alon

Tomorrow · Front Office · 15:00 - 23:00

AI suggested replacements

YC

Yael Cohen

98% match · available · certified

DL

Daniel Levy

82% match · would push to 41h this week

DM

Danny Mizrahi

71% match · just finished a night shift

Found in 0.4s view all 7 →

Your next schedule, ready in 14 seconds

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FAQ

Frequently asked

How long does it take to build a schedule with Klarvy?

A full weekly schedule across all departments is built in 14 seconds on average. A manual process takes 4-6 hours per scheduling manager. You just review, fix what needs fixing, and approve.

How does AI understand my hotel's specific needs?

During onboarding (one week) Klarvy learns the needs from your PMS, 24 months of history, the hotel's rules, and each employee's preferences. AI keeps learning with every schedule you approve, and improves over time.

What happens when an employee requests a shift swap?

The employee sends a request from the app. AI immediately suggests 3-7 possible replacements, sorted by fit (availability, certification, hours remaining this week, preferences). Manager approves with one tap and the system automatically notifies the replacement and updates the schedule.

Does the system follow local labor law?

Absolutely. Hospitality labor agreements are built into the engine. AI will never propose a shift that breaches weekly rest, exceeds 45 weekly hours, or violates night-shift limits. You'll get an alert before that ever happens.

Can I manually edit what AI created?

Of course. AI is a starting proposal, you're the experts. You can drag shifts, swap people, add or remove. Every change is checked against the rules in real time, and if something is off, you'll get an alert. Every schedule you approve teaches AI to propose better next time.

Scheduling that doesn't take 6 hours
every week

30-minute demo, no commitment. We'll show you how AI builds a week's schedule using your hotel's actual data.